MedAmerica Mutual partners with insurance brokers or firms that have

• A strong understanding of the health care industry and of emergency medicine group policies.
• Individuals within the insurance brokerage with significant experience in healthcare professional liability insurance.
• Licenses in good standing for the brokerage, principals, or employees.
• Systems and procedures that meet MedAmerica Mutual's service requirements

Brokers must submit an application, execute an agreement, and provide all required information prior to the binding of an account. The Broker Application and Broker Agreement are available on this website and may be returned by e-mail with your electronic signature, by fax, or by USPS.

MedAmerica Mutual views the "'Broker Agreement" and "Broker Application" as key documents governing our relationship with the broker as they form the basis of how we will jointly conduct business. Documents may be periodically reviewed to reaffirm the foundation of our relationship.

Any material changes to the application or to the agreement that occur during the agreement period must be communicated to MedAmerica Mutual in writing. We will also notify you in writing if these changes have a material effect on our relationship.

Within 30 days of submitting an application, brokers must provide a Certificate of Insurance for Errors & Omissions coverage with a minimum limit of $1 million/$3 million.

MedAmerica Mutual is a direct bill carrier and compensates brokers at a standard commission rate. Commissions are paid within 30 days of receipt of premium.

The following materials provided electronically or in hard copy comprise a submission:

• Completed, signed and dated applications for both the group and individual physicians.
• An Executive Summary identifying the group's history, their mission statement, their risk management philosophies, and any other extraordinary defining characteristics.
• Carrier generated, currently valued loss runs for the past 6 years.
• "Emergency Medicine Services" contract with each hospital or facility.
• Name and address of each facility with which the group contracts.
• Current declarations page and physician roster evidencing limits of insurance and retroactive dates.
• Policy form being used by the current carrier with explanation of the claims trigger in the policy.
• Letterhead, brochures and other printed material used by the group.
• Most recent audited financial statements.

If multiple submissions are received on a single emergency physician medical group, the broker providing a complete submission will be the controlling broker unless a subsequent broker submits a "Broker of Record Letter" from the client.

If a proposal is offered, it will provide information on the pricing, coverage, forms, subjectivities, and conditions required to bind coverage.

Risk analysis is an integral component of our underwriting and risk selection. On larger, complex accounts, a risk manager may perform an on-site review of the account or conduct a telephone interview. Our broker partners will be asked to participate in these activities.

MedAmerica Mutual prepares and issues the policy and all documents and provides them to the representing broker for review and delivery to the client within 30 days of payment of the premium.